Regular School Board Meeting

Date and time:
Monday, Mar 7, 2022 6:30 pm | (UTC-08:00) Pacific Time (US & Canada)

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In compliance with the Americans with Disabilities Act, if you need special assistance, disability-related modifications or accommodations, including auxiliary aids or services, in order to participate in the public meetings of the District’s governing board, please contact the office of the District Superintendent at (209) 895-7700.  Notification 72 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accommodation and accessibility to this meeting.  Upon request, the District shall also make available this agenda and all other public records associated with this meeting in appropriate alternative formats for persons with a disability.

We have recently lost several people that have made an impact on our district and community.  We will honor them with a moment of silence.

Ron Swift - Patterson Township Historical Society and Apricot Fiesta founding member and an integral part of creating the PJUSD National History Day and county-wide event.  He contributed greatly to sharing local history as Curator of the Patterson Museum and assisting in the development of Rising Sun Transitional Program.  Mr. Swift was also the owner and editor of the Patterson Irrigator newspaper for 40 years. He served as a Scoutmaster for nearly 35 years. He was honored with the 50-year award from both the Boy Scouts of America and the local Masonic Lodge. He also served as President of the Chamber of Commerce and the Patterson Lions Club.

Patsy Bowles - Served the District for 16 years as Nutrition Services Assistant.  She is remembered by co-workers, CSEA representatives, and management who shared their thoughts about Patsy (see attached).

Connie Musson - Retired from PJUSD 2014 after serving our students for 12 as a Licensed Vocational Nurse.  Mrs. Musson was known for her kindness to students; so much so that they would "see her everyday if they could."

Any person wishing to speak on a non-agenda item may do so under “Public Comment”.  There is a three (3) minute time limitation.  By law, board members may not enter into discussion nor take action on any item not previously published on the agenda. 

Any member of the public wishing to speak on agenda items may do so before action is taken, when recognized by the Board President.  Persons wishing to be recognized should complete and sign a request form.  Forms are available near the entrance of the meeting room.  The completed form should be given to the President of the Board just prior to the start of the meeting.  Members of the public who have filled out the forms will be given first priority to speak on the agenda item.  After these members have spoken, those members of the public who have not filled out forms may address the agenda item.

District administration and CSEA would like to acknowledge Classified staff for their academic achievement:

Associates Degree: Rachel Cuellar, Krystal Durham, Jeffrey Machado, Melissa Pena, Adrian Ramirez

Masters Degree: Alejandro Meza

The Patterson Joint Unified School District holds a monthly acknowledgement of staff at our board meetings.  The title of this recognition is the "Patterson Proud Award".  This acknowledgement can come from any staff member who would like to acknowledge a colleague for:

• support of students or programs that is noteworthy
• working above and beyond the call of duty
• excellence that makes them stand out as an example to others
• unique/innovative practices that deserve recognition
• an award/accomplishment that the board should be aware of

This month, we honor two such employees who make our staff, the students we serve, and the community of Patterson proud of their service.  These employees include:

• Classified:   Antonio Olvera, Jr. (Custodial/Creekside Middle School)
• Certificated:  Norma Silva (Grayson Elementary)

Starting in the 2022-2023 school year, SB 328 will change Education Code 46148 to state:

“(1) The schoolday for high schools, including high schools operated as charter schools, shall begin no earlier than 8:30 a.m. (2) The schoolday for middle schools, including middle schools operated as charter schools, shall begin no earlier than 8:00 a.m.”.

As such our Bell Schedules for PHS/CMS will need to be adjusted to be compliant with the changes due to this new state law.  Mr. Silveira will review the new requirements and the plan to address this by revising our bell schedules.

The Board of Trustees recognizes that school-sponsored trips are an important component of a student's development and supplement and enrich the classroom learning experience school sponsored trips may be conducted in connection with the district's course of study or school-related social, educational, cultural athletic, school band activities, or other extracurricular or co-curricular activities. 

Patterson High School would like to send a team of staff and students to the MODEX Supply Chain and Logistics Expo in Atlanta, Georgia. The event is scheduled to take place for both students and staff to gain professional development related to the logistics program. 

School Plans need to be reviewed and approved by the local governing board at a regularly scheduled meeting.

Consider and approve School Plans for Student Achievement for Apricot Valley Elementary, Creekside Middle School, Del Puerto High School, Grayson School, Las Palmas School, Northmead school, Open Valley Independent School, Patterson High School and Walnut Grove School. 

Background:

In accordance with Education Code Section 42131, school districts are required to prepare and submit two interim financial reports to the governing board.  The purpose of these reports is to notify appropriate State and County Office of Education officials as to whether or not the district will be able to meet its financial obligations for the remainder of the fiscal year.  Additionally, as required by AB2756, districts must certify that minimum reserve levels are projected to be met in the two subsequent fiscal years.

The Board of Trustees is required to certify each Interim report to indicate that they have been informed of the financial stability of the district.  District administration is also required to certify that an interim report review has been conducted using the State-Adopted Criteria and Standards.  The District's Second Interim reporting period is based upon activity from July 1, 2021 through January 31, 2022.  An Interim Report may be positively certified if a district shows in its current and multi-year projections that it can meet its financial obligations in current and subsequent two years.  The Second Interim Report is supported by the General Fund Income and Expenditure Summary (LCFF Restricted and Unrestricted), Average Daily Attendance Report, Actual and Monthly Cash Flow  and a recap of the Revenue and Expenditure changes.  A full set of the Second Interim Financial Statements are available in the Business Office for review.

Issues: 

Included with the report are the following:

• Certification
• Revenues, Expenditures and Changes in Fund Balance
• Average Daily Attendance
• Cash Flow Analysis
• Revenue Limit Summary
• Criteria and Standards Summary

The first certification is for the period ending October 31 and the second is for the period ending January 31.  These reports have to be certified by the Board no later than 45 days after these dates.

Attached for the Board is the District's Second Interim Budget Report (summary) for the period ending January 31, 2022.

The full report is available in the District Office Business Department.

It is recommendation of District administration that the Board of Trustees approve the Second Interim Financial Report for the 2021-2022 school year.

BACKGROUND:

This agreement for Architectural Services (“Agreement”) is made and entered into by and between the Patterson Unified School District, a California public school district (“the District”), and Nichols, Melburg & Rossetto (the “Architect”), with respect tot the following recitals

1. District proposes to undertake the construction of improvement projects which require the services of a duly qualified and licensed architect.
2. Architect represents that Architect is licensed to provide architectural/engineering services in the State of California and is specially qualified to provide the services required by the District, specifically the design and construction oversight of public schools(s).
3. The parties have negotiated the terms pursuant to which Architect will provide such services and reduce such terms to writing by this Agreement.

See attached for full agreement Articles.

Review and approve the attached Proposal/Agreement for with Nichols, Melburg & Rossetto

Background:

Board Policy (BP 3300) state that the Board of Trustees shall ratify contracts as specified in Education Code 17605, which authorizes the Superintendent, or authorized designee, to sign contracts, followed by ratification by the Board of Trustees.  Education Code Section 17605 further states that the ratification of contracts must be done within 60 days after contract approval.  In addition, the contracts being ratified are under the threshold amounts specified by Public Contract Code 20111.

The Assistant Superintendent/Superintendent have reviewed and approved each of these contracts.

Background:

As mandated by Ed Code, the District will have Board approval prior to implementing any Interfund Transfers. These transfers are necessary to change appropriate accounts/programs. Many of these are incorrect coding and/or due to shortage of funds.

Issue:

Transfer expenditure between the following accounts: See attached backup documentation.